We welcome everyone to our club!

Following the recent independent commission for equity in cricket report we are looking at the recommendations and will be working with other stakeholders to implement them and ensure cricket at Newcastle Cricket Club is a game for everyone.

If you are concerned about discrimination within cricket, please contact the ECB dedicated website https://www.ecb.co.uk/about/edi/report-discrimination or our welfare officer Sally Green

l

Adult Policies

Code of Conduct for Adult Members and Guests

All Parents / Carers, Members and Guests will:

  • Respect the rights, dignity and worth of every person within the context of cricket.
  • Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or political belief.
  •  Not condone, or allow to go unchallenged, any form of discrimination if witnessed.
  • Display high standards of behaviour at all times.
  • Promote the positive aspects of cricket, e.g. Spirt of Cricket & fair play.
  • Encourage all participants to learn the rules, play within them and respect the decisions of match officials.
  • Actively discourage unfair play, rule violations and arguing with match officials.
  • Recognise good performance; not just match results.
  • Encourage player development through implicit learning, embracing the role that failure can play in a player’s self-awareness, skill acquisition and decision making.
  • Place the wellbeing and safety of young people above the development of performance.
  • Ensure the activities are appropriate for the age, maturity, experience and ability of the individual.
  • Respect young people’s opinions when making decisions about their participation in cricket.
  • Sit away from the players when requested by coaching staff during matches.
  • Not smoke, drink or use banned substances whilst actively working with young people
  • Not to smoke in the vicinity of players, drink excessive alcohol or use banned substances whilst supporting.
  • Not provide young people with alcohol, nicotine or banned substances.
  • Follow ECB guidelines set out in “Safe Hands – Cricket’s policy for Safeguarding Children” and any other relevant guidelines issued.

In addition to the above, all club officers and appointed volunteers will:

  • Have been appropriately vetted, if required
  • Hold relevant qualifications and be covered by appropriate insurance
  • Always work in an open environment (i.e. avoid private, or unobserved, situations and encourage an open environment) NB This includes the online world – club officers and volunteers are discouraged from online or other electronic communication with children – any such communication should be via parents.
  • Inform players and parents of the requirements of cricket
  • Know and understand the ECB’s “Safe Hands – Cricket’s Policy for Safeguarding Children”
  • Develop an appropriate working relationship with young players, based on mutual trust and respect
  • Ensure physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval
  • Not engage in any form of sexually related contact with a young player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines. These recommend “people in positions of trust and authority do not have sexual relationships with 16–17-year-olds in their care”

Attend appropriate training to keep up to date with their role, especially with respect to the safeguarding of children

Agreed AGM January 2023

Code of Conduct - Coaches, Captains, Team Managers and Volunteers

Introduction.

Newcastle Cricket Club takes its role as a provider of cricket for under-18s very seriously. Their wellbeing is paramount in all decisions taken by us.  All children and young people we come into contact with have the same protection regardless of age, disability, gender, race, religious belief, sexual orientation or identity. NCC also commits to safeguarding adults at risk. 

We act in accordance with legislation, statutory guidance and the ECB Safe Hands Policy and work collaboratively with the ECB in relation to concerns around the safeguarding of children or young people or adults at risk.

This document is to be read in conjunction with the other Club Codes of Conduct

To whom does this Code of Conduct apply?

This Code of Conduct applies to all coaches, captains, team managers and volunteers, as safeguarding is everyone’s responsibility.

Obligations.

It is our expectation that you will always act in the best interests of children and young people under the age of 18 and in accordance with the ECB Safe Hands Policy.

The welfare of children and young people must always be paramount.

We also expect you to act in the best interests of adults at risk in cricket 

This includes an expectation that you will:

  • Undertake safeguarding education or training as required.
  • Read and comply with ECB Safe Hands Policy
  • Be appropriately vetted if required to do so as specified in Safe Hands
  • Act in an appropriate way at all times when in contact with children and young people and adults at risk, whether face-to-face, via social media, phone or by any other electronic communications.
  • Recognise the importance of confidentiality when working with children, young people, their families and their data.
  • Promptly report any concerns about safeguarding or the protection of children or young people in cricket to the Club/County Safeguarding Officer or ECB Safeguarding Team.
  • Be familiar with and use the whistle blowing policy if you suspect or believe that safeguarding concerns have not been appropriately addressed.
  • Accept that, by taking this role, you may be deemed to be in a relationship of trust with under-18 participants that you are in contact with.
  • Act with integrity at all times.
  • Seek advice from the Safeguarding Officer or ECB Safeguarding Team if required.

Further information and support 

Further information can be found in Safe Hands. 

Alternatively, if you have any queries or concerns regarding the Code of Conduct or 

safeguarding generally, please speak to our Club Safeguarding Officer in the first instance.  

Breaches of the Code of Conduct are taken seriously and could lead to you being unable to volunteer with us and/or the involvement of the statutory agencies and the ECB. 

 Agreed January 2023

Safeguarding Adults Policy (2022)

Newcastle Cricket Club (NCC) is committed to creating and maintaining a safe and positive environment and accepts our responsibility to safeguard Adults at Risk involved in Cricket in accordance with the Care Act 2014.

Safeguarding means protecting an adults right to live safely, free from abuse and neglect. Our Safeguarding Adults Policy applies to all individuals involved in the Club’s activities. The Six Principles of Adult Safeguarding

The Care Act 2014 defines an Adult at Risk as any person who is aged 18 years or over and is experiencing or is at risk of abuse or neglect because of their needs and as a result of those needs is unable to protect himself or herself against the abuse or neglect or the risk of it.

It sets out the following principles that should underpin safeguarding of adults:

  • Empowerment – People being supported and encouraged to make their own decisions with informed consent.
    “I am asked what I want as the outcomes from the safeguarding process, and these directly inform what happens.”
  • Prevention – It is better to act before harm occurs.
    “I receive clear and simple information about what abuse is, how to recognise the signs and what I can do to seek help.”
  • Proportionality – The least intrusive response appropriate to the risk presented.
    “I am sure that the professionals will work in my interest, as I see them, and they will only get involved as much as needed.”
  • Protection – Support and representation for those in greatest need.
    “I get help and support to report abuse and neglect. I get help so that I am able to take part in the safeguarding process to the extent to which I want.”
  • Partnership – Local solutions through services working with their communities. Communities have a part to play in preventing, detecting, and reporting neglect and abuse. “I know that staff treat any personal and sensitive information in confidence, only sharing what is helpful and necessary. I am confident that professionals will work together and with me to get the best result for me.”
  • Accountability – Accountability and transparency in delivering safeguarding. “I understand the role of everyone involved in my life and so do they.”

The aims of our Safeguarding Adults Policy are:

  • Stop abuse or neglect wherever possible.
  • Prevent harm and reduce the risk of abuse or neglect to adults with care and support needs.
  • Safeguard adults in a way that supports them in making choices and having control about how they want to live.
  • Promote an approach that concentrates on improving life for the adults concerned.
  • Raise awareness so that cricket communities, alongside professionals, play their part in identifying and preventing abuse and neglect.

Principles

This policy is based on the following principles:

  • All adults, regardless of age, ability or disability, gender, race, religion, ethnic origin, sexual orientation, marital or gender status and pregnancy and maternity have the right to be protected from abuse and poor practice and to participate in an enjoyable and safe environment.
  • We will seek to ensure that our sport is inclusive and make reasonable adjustments for any protected characteristics, ability, disability, or impairment. We will also commit to continuous development, monitoring and review.
  • There is zero tolerance to the abuse of adults.
  • The rights, dignity and worth of all adults will always be respected.
  • We recognise that ability and disability can change over time, such that some adults may be additionally vulnerable to abuse, in particular those adults with care and support needs.
  • Safeguarding adults is everyone’s business and responsibility.
  • All allegations will be taken seriously and responded to quickly in line with the ECB’s Safeguarding Procedures.
  • The Club recognises the role and responsibilities of the statutory agencies in Safeguarding Adults and is committed to complying with procedures of Local Safeguarding Adults Boards

Making Safeguarding Personal

‘Making safeguarding personal’ means that adult safeguarding should be person led and outcome focussed. It engages the person in a conversation about how best to respond to their safeguarding situation in a way that enhances involvement, choice, and control. As well as improving quality of life, well-being and safety.

Wherever possible discuss safeguarding concerns with the adult to get their view of what they would like to happen and keep them involved in the safeguarding process, seeking their consent to share information outside of the organisation where necessary.

There may be circumstances where you need to share information with other agencies to protect an individual.

Confidentiality

It is important that information is treated as confidential as far as is reasonably possible to build trust and respect. If you think that sharing information with another person such as the Safeguarding Officer*/ Head Coach/ Chairman could help the person, encourage the person to disclose information themselves with the people who need to know. If they do not wish to do this, explain to the individual that you will need to inform others such as the Safeguarding Officer* and the reasons why, and seek their clear and specific consent to this.

Relevant Polices

This policy should be read in conjunction with the following policies:

  • ECB Safeguarding Procedures
  • Safe Hands Policies
  • General Conduct Regulations

Club Safeguarding Officer

We have appointed a club safeguarding officer and ensure they attend
training modules required by the ECB. Our Club Safeguarding Officer’s details are below –

Name   Paul Gibson                                                Sally Green

Phone   07802234843                                            07984945350
Email    newcastle@therockproject.com              penshawnursery@btinternet.com

Agreed AGM January 2023           Completed by Sally Green

Adult Privacy Policy
Newcastle Cricket Club takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.
 

Name of data controller

 

Newcastle Cricket Club
Categories of personal data we collect
  • Name
  • Date of birth
  • Contact details
  • Your participation confirmation
  • Your video/photography preference
  • Your membership declaration and signature
  • Emergency contact details information
  • Sporting experience information
  • Disability information
  • Medical information

    Our sources of the personal data

     

    We obtain personal data from:

    • You or the individual applying for you to be a member of the Club
    • The England and Wales Cricket Board (ECB)
    • Leagues (where relevant)
    • County Boards (where relevant)
    • Club coaches / leaders
    • Medical practitioners

    Automated decisions we may take

     

    The Club will not take any automated decisions about you.
    Purposes for which we process personal data

    The Club will process the personal data for:

    • Administering your application for membership of the Club
    • Administering bookings and attendance at sessions
    • Dealing with medical needs/specific requirements
    • Supporting the delivery of cricket sessions
    • Training and competition entry
    • Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
    • Quality and improvement monitoring

     

    Who we may disclose your personal data to

     

     

    • Leagues where you have been nominated for / agree to play for a League
    • The ECB where you are registered for or express an interest in an ECB programme
    • The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
    • Coaches and other volunteers for administrating training and other sessions

     

    Legal basis for processing your personal data

    The legal basis for the collection and processing of your personal data is:

    • for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
    • for dealing with medical needs:  that you have given your explicit consent or it is in your vital interests.
    • in all other cases: that it is necessary for our legitimate interests or those of the ECB which are to build a programme to encourage participation in cricket and this does not prejudice or harm your rights and freedoms.
    Your right to withdraw consent

    Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time.  If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

    Location of your personal data

     

    The Club will keep your personal data within the European Economic Area.

    How long we will keep your personal data for                              

     

    We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such ime as you are registered with Newcastle Cricket Club as a member.

     2 years after you cease to be a member of  Newcastle Cricket Club  or play an active part in, Newcastle Cricket Club  we shall delete your data excepting that needed to keep historical scorecard and statistical records

    Your rights in respect of your personal data

     

    You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

    Our contact details

     

     

    mail.                              Newcastle Cricket Club
    email.                            manager@newcastlecc.org.uk
    phone.                          01912810775
    website.                       https://newcastlecc.org.uk

    Enquiries, concerns, exercising your rights and complaints

     

    If you have any concerns or complaints about how we are handling your data please or wish to exercise any of your rights do not hesitate to get in touch with Nick Brown Chair at the Club. You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk) .

     

    Junior Players in Open Age Group Cricket Policy

    Newcastle Cricket Club recognise that taking the step  up  from  junior  to  open age group cricket is an important event in any  player’s  cricket  experience.  The player’s safety, personal development needs and overall cricket experience will be considered.

    • Clubs, squad coaches and managers must take into account the ECB requirements
      on age detailed below
    • Each case will be determined on an individual basis, depending on the player’s ability and stage of cognitive and emotional maturity to take  part  in  Open
      Age cricket The  ECB minimum  age  guidance provided below MUST be followed.
    • Juniors should be involved in all aspects of the game wherever possible i.e.
      socialising, team  talks,  practice,  decision making and so on, so they feel part of the team
    • Children will often feel more  comfortable and  able  to  perform  if  they  have  a  family member or friend also playing in the side
    • We recognise that children’s early experiences will remain with them always and will often determine whether they want to remain  playing  the  game  or  give  up and do something else
    • Children must be provided with an opportunity to show their talents  in  an  appropriate  way.
    • Players must be supportive, at  all  times,  for  all  forms of effort even when children are not successful. We will try and put them in situations where they will experience some success (however small) and ensure plenty of praise and encouragement
    • The captain must inform the Umpires of under 18s in the side.

    Restrictions

    ECB Helmets, Fast Bowling Directives and  Fielding  Regulations  should  always  be  adhered  to  for  junior  players  in  Open  age  group cricket .

    Minimum age

    The  minimum  age  for  Open  Age  cricket  is the U 13 age group. Players must be in Year 8, and 12 years old on the 1st September of the preceding year.

    This  applies  to  all  club  and  district  players who are not  in  a  county  or  area  squad (or region in Wales)   .  Written parental consent is required.

    Exceptionally, players who are selected in a County  U12  squad  (or  Regional  squad  in Wales) in spring for a summer squad – are also eligible to play Open age cricket providing  they  are  at  least  11  years   old, are  in  School  Year  7  on  1st  September  in  the  year  preceding  the  season,  and  have  written  parental  consent  to  play. 

    Please be aware that at under 12 level the ECB recommends that the focus is on  participation  rather  than  Talent  I.D, and many counties no longer run under 12 squads. Inclusion of ANY Under 12s in  Open  Age  teams  should  be  an exception and not an expectation.

     

    It is essential  clubs  and  coaches  recognise  the   ‘duty of care’ obligations they have towards young players in Open Age cricket

    The duty of care should be interpreted in two ways:

    Not to place a young player in a position that involves an unreasonable risk to that  young  player,  taking  account  of  the circumstances of the match and the relative skills of the player

    Not to create a situation that places members of the opposing side in a position whereby they cannot play cricket as they would normally do against adult players

     In addition, ECB guidelines note the need for clubs and  leagues  to recognise  the  positive  experience  young  players  should  have  in  open  age cricket.  Newcastle Cricket Club will  provide  an  opportunity  for  players  to  show  their  talents 
    in an appropriate way.

    Agreed January 2023                      Completed by Sally Green

    l

    Junior Policies

    Code of Conduct for Junior Members

    Newcastle Cricket Club (“the Club”) is fully committed to safeguarding and promoting the well-being of all its members. The Club believes that it is important that members, coaches, administrators and parents associated with the Club should, at all times, show respect, be encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the ClubA Junior Member is an individual under the age of eighteen and a member of the Club. A Parent is a Parent of a Junior Member.

    As a Junior Member or a Parent you are expected to abide by the following Junior Club Code of Conduct as it applies appropriately to Junior Members and/or Parents of Junior Members. Parents are expected to set good a good example as regards their own behaviour (and those accompanying them) for the benefit of Junior Members.

    The Code:

    This code of conduct applies to all matches played when representing the Club. It also applies to all training and practice sessions organised by the Club.

    All Junior Members are expected to comply with the England and Wales Cricket Board code of conduct (see below) and that, by taking part in activities organised by the Club, you agree to comply with all reasonable instructions from team managers and/or captains and/or coaches; To comply with all other reasonable instructions from other members and officers of the Club including, but not limited to, any directives and instructions which may be displayed from time to time on Club premises;

    • Junior Members and Parents agree to respect, cooperate with and always encourage their fellow Junior Members, irrespective of their abilities.
    • Persecution, humiliation or ridiculing of others will not be tolerated
    • Junior Members, under no circumstances, must make contact with a coach directly by email, text or call.
    • Behaviour and dress both on and off the field should be in keeping with the dignity and best traditions of the game of cricket.
    • Foul, abusive and inappropriate language on or off the field of play is unacceptable.
    • Intimidation, aggressive behaviour and deliberate distraction of opponents by words or actions are unacceptable.
    • Dissent at umpiring decisions is unacceptable.
    • The game should be played competitively, but the highest standards of sportsmanship must at all times be maintained. Recognise the achievements of both your team-mates and your opponents. Do not glory in their failures.
    • Remember that your conduct is a reflection not only on yourself but also on the Club as a whole. Conduct which damages the reputation of the Club will not be tolerated.
    • Junior Members and their Parents should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
    • Junior Members must wear suitable kit – (this must include a helmet, box, gloves and pads when a hard ball is being used) for training and match sessions, as agreed with the coach/team manager.
    • Junior Members are not allowed to consume or purchase alcohol or drugs of any kind on the Club premises or whilst representing the Club.
    • Junior Members are not allowed to smoke on Club premises or whilst representing the Club.Junior Members agree to do their best at all times to improve their cricket skills and maximise their own potential, at whatever level of playing ability that may be.  Any conduct by a Junior Member or Parent that prevents a Junior Member from doing the same is unacceptable.

    Failure to comply with this code of conduct may result in disciplinary action being taken in accordance with the Club’s disciplinary procedures.

    England and Wales Cricket Board’s Code of Conduct
    (Note: In junior cricket, team captains can be deputised by team managers)

    The ECB is committed to maintaining the highest standards of behaviour and conduct.  The Code of Conduct incorporates the Spirit of Cricket as set out below.  It applies to all matches played under the auspices of the ECB and may be applied to cricket in general.

    Captains are responsible at all times for ensuring that play is conducted within the Spirit of Cricket as well as within the Laws.

    Players and Team Officials must at all times accept the umpire’s decision.  Players must not show dissent at the Umpire’s decision or react in a provocative or disapproving manner towards an Umpire at any time.

    Players and Team Officials shall not intimidate, assault or attempt to intimidate or assault an Umpire, another player or a Spectator.

    Players and Team Officials shall not use crude and/or abusive language (known as “sledging”) nor make offensive gestures or hand signals nor deliberately distract an opponent.

    Players and Team Officials shall not make racially abusive comments nor indulge in racially abusive actions against fellow players, officials, members and supporters.  Clubs must operate an active open door membership policy whilst respecting player qualification regulations and welcome players/members irrespective of ethnic origin.

    Players and Team Officials shall not use or in any way be concerned in the use or distribution of illegal drugs.

    Clubs must take adequate steps to ensure the good behaviour of their members and supporters towards players and Umpires.

    Cricket is a game that owes much of its unique appeal to the fact that it should be played not only within its Laws, but also within the Spirit of the Game.  Any action, which is seen to abuse this spirit, causes injury to the game itself.  The major responsibility for ensuring the spirit of fair play rests with the Captains. 

    Responsibility of Captains

    The captains are responsible at all times for ensuring that play is conducted within the Spirit of the Game as well as within the Laws.

    Players’ Conduct

    In the event that any player failing to comply with the instructions of the Umpire, criticising his decision by word or action, or showing dissent, or generally behaving in a manner which might bring the game into disrepute, the Umpire concerned shall in the first place report the matter to the other Umpire and to the player’s Captain requesting the latter to take action.

    Fair and Unfair Play

    According to the Laws, the Umpires are the sole judges of Fair and Unfair play.  The umpires may intervene at any time and it is the responsibility of the Captain to take action when required.  The umpires are authorised to intervene in the cases of: tIme wasting, damaging the pitch, tampering with the ball, or any action that they consider to be unfair.

    Spirit of the Game

    The Spirit of the Game involves respect for your opponents, your own captain and team, the role of the umpires and the game’s traditional values.  It is against the Spirit of the Game to a) dispute an umpire’s decision by word, action or gesture;

    1. b) direct abusive language towards an opponent or umpire;
    2. c) seek to distract an opponent either verbally or with persistent clapping or unnecessary noise under the guise of enthusiasm and motivation of one’s own side. 

    Violence

    There is no place for any act of violence on the field of play.

    Players

    Captains and Umpires together set the tone for the conduct of a cricket match and every player is expected to make an important contribution to this.

    Agreed January 2023

    Junior Players in Open Age Group Cricket Policy

    Newcastle Cricket Club recognise that taking the step  up  from  junior  to  open age group cricket is an important event in any  player’s  cricket  experience.  The player’s safety, personal development needs and overall cricket experience will be considered.

    • Clubs, squad coaches and managers must take into account the ECB requirements
      on age detailed below
    • Each case will be determined on an individual basis, depending on the player’s ability and stage of cognitive and emotional maturity to take  part  in  Open
      Age cricket The  ECB minimum  age  guidance provided below MUST be followed.
    • Juniors should be involved in all aspects of the game wherever possible i.e.
      socialising, team  talks,  practice,  decision making and so on, so they feel part of the team
    • Children will often feel more  comfortable and  able  to  perform  if  they  have  a  family member or friend also playing in the side
    • We recognise that children’s early experiences will remain with them always and will often determine whether they want to remain  playing  the  game  or  give  up and do something else
    • Children must be provided with an opportunity to show their talents  in  an  appropriate  way.
    • Players must be supportive, at  all  times,  for  all  forms of effort even when children are not successful. We will try and put them in situations where they will experience some success (however small) and ensure plenty of praise and encouragement
    • The captain must inform the Umpires of under 18s in the side.

    Restrictions

    ECB Helmets, Fast Bowling Directives and  Fielding  Regulations  should  always  be  adhered  to  for  junior  players  in  Open  age  group cricket .

    Minimum age

    The  minimum  age  for  Open  Age  cricket  is the U 13 age group. Players must be in Year 8, and 12 years old on the 1st September of the preceding year.

    This  applies  to  all  club  and  district  players who are not  in  a  county  or  area  squad (or region in Wales)   .  Written parental consent is required.

    Exceptionally, players who are selected in a County  U12  squad  (or  Regional  squad  in Wales) in spring for a summer squad – are also eligible to play Open age cricket providing  they  are  at  least  11  years   old, are  in  School  Year  7  on  1st  September  in  the  year  preceding  the  season,  and  have  written  parental  consent  to  play. 

    Please be aware that at under 12 level the ECB recommends that the focus is on  participation  rather  than  Talent  I.D, and many counties no longer run under 12 squads. Inclusion of ANY Under 12s in  Open  Age  teams  should  be  an exception and not an expectation.

     

    It is essential  clubs  and  coaches  recognise  the   ‘duty of care’ obligations they have towards young players in Open Age cricket

    The duty of care should be interpreted in two ways:

    Not to place a young player in a position that involves an unreasonable risk to that  young  player,  taking  account  of  the circumstances of the match and the relative skills of the player

    Not to create a situation that places members of the opposing side in a position whereby they cannot play cricket as they would normally do against adult players

     In addition, ECB guidelines note the need for clubs and  leagues  to recognise  the  positive  experience  young  players  should  have  in  open  age cricket.  Newcastle Cricket Club will  provide  an  opportunity  for  players  to  show  their  talents 
    in an appropriate way.

    Agreed January 2023                      Completed by Sally Green

    Safeguarding Children Policy (2022)

    Newcastle Cricket Club

    Safeguarding Children Policy Statement

    Newcastle Cricket Club (The Club) is committed to ensuring all Children (i.e. all persons under the age of 18) participating in cricket have a safe and positive experience.

    We do this by:

    1. 1)  Putting things in place
    2. 2)  Having the Right People in Place
    3. 3)  What do you do if you have a concern?
    4. 4)  Cricket Specific Guidance

    1) Putting things in place

    We recognising all children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have the right to have fun and be protected from harm in a safe environment

    We ensure individuals working within cricket at, or for, our club provide a welcoming, safe, and fun experience for children

    We provide an environment where the views of children, parents and volunteers are sought and welcomed on a range of issues. This will help us create an environment where people have the opportunity to voice any concerns (about possible suspected child abuse/neglect, and/or about poor practice) to the Club Safeguarding Officer

    We Adopt and implement the England and Wales Cricket Board (ECB) “Safe Hands – Cricket’s Policy for Safeguarding Children”

    We ensure all individuals working within cricket at, or for, the club are recruited and appointed in accordance with ECB guidelines and relevant legislation

    2) Having the Right People in Place

    Appointing a Club Safeguarding Officer and ensuring they attend training modules required by the ECB, Our Club Safeguarding Officer’s details are below –
    Name                    Paul Gibson                                                                        Sally Green
    Email address     newcastle@therockproject.com                              penshawnursery@btinternet.com

    Phone Number 07802234843                                                                      07984945350

    Club Safeguarding Role

    As the first point of contact for parents, children and volunteers/staff within the club – As a local source of procedural advice for the club, its committee and members.

    As the main point of contact within the club for the ECB County Safeguarding Officer and the ECB Safeguarding Team.

    As the main point of contact within the club for relevant external agencies in connection with child safeguarding. Ensuring correct and comprehensive reporting procedures exist for raising and managing child safeguarding concerns.

    3) What do you do if you have a concern?

    We ensure all suspicions, concerns and allegations are taken seriously and dealt with swiftly and appropriately.

    We ensure access to confidential information relating to child safeguarding matters, is restricted to those who need to know, in order to safeguard children – including the Club Safeguarding Officer and the appropriate external authorities, such as the Local Authority Designated Officer (LADO), as specified within ECB child safeguarding procedures.

    4) Cricket Specific Advice

    We ensure all individuals working within cricket at, or for, the club are provided with support, through education and training, so they are aware of, and can adhere to, good practice and Code of Conduct guidelines defined by the ECB, and the club.

    We ensure all people who work in cricket at, or for, our club (such as staff, officials, volunteers, team managers, coaches and so on) understand how the “Safe Hands Policy” applies to them

    Agreed AGM   January 2023               Completed By – Sally Green

    Missing Child Guidelines

    We are a family friendly club and recommend that a parent/guardian remains at the club whilst their child/children are attending, particularly for younger age children.

    We follow the ECB Missing Children Guidelines

    If a child goes missing, the following guidelines have been devised to clarify the actions to take:

    1 Ensure other children in your care are looked after appropriately while you organise a search for the child concerned

    2 Inform the child’s parents, if they are present at the event, or nominate an appropriate person to telephone them and advise of the concern. Reassure them you are doing all you can to locate their child. Remember the child may contact the parents directly so this action is very important

    3 Organise all available responsible adults by areas to be searched. It is best to take a short time to organise the search properly so that all places are searched fully

    4 Send searchers immediately to any exits to ensure the child has not left, and to any obvious potential danger spots such as roads.

    5 Search the area in which the child has gone missing including changing rooms, toilets, public and private areas and the club’s grounds

    6 Request all those searching to report back to a nominated adult at a specific point

    7 This nominated person should remain at this reference point and make a note of events, including a detailed physical description of the child. This should include approximate height, build, hair and eye colour as well as the clothing the child was wearing and where and when they were last seen. All this will be required by the police. If the search is unsuccessful, you should then contact the police

    8 A report should go to the police no later than 20 minutes after the child’s disappearance is noted, even if the search is not complete

    9 If the police recommend further action before they get involved, follow their guidance

    10 If the police act upon the concern, always be guided by them in any further actions to take.

    11 At any stage when the child is located, ensure you inform all adults involved including the parents, searchers and the police if, by then, they are involved

    12 All missing child incidents MUST BE notified at the very earliest opportunity to the Club Welfare Officer, who must immediately notify the County Welfare Officer, and they must notify the ECB Safeguarding Team

    A child going missing can be extremely traumatic – for adults and children. However, if everyone is aware of some simple pre-defined guidelines, panic levels can be minimised, and more critically, the missing child can, hopefully, be found in an organised and efficient way. Hopefully no child will ever go missing but if they do, please remember most children are found within a few minutes of their disappearance.

    Agreed AGM January 2023                                Completed by Sally Green

    Junior Privacy Policy

    Newcastle Cricket Club takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.

    Names of data controller

    Newcastle Cricket Club

    Categories of personal data we collect

    • Name
    • Date of birth
    • Contact details of your parent of guardian
    • Contact details of the young player if you are over 16
    • Your participation confirmation
    • Your video/photography preference
    • Your membership declaration and signature
    • Emergency contact details information
    • Sporting experience information
    • Disability information
    • Medical information

    Our sources of the personal data

     

    We obtain personal data from:

    • The parent/legal guardian registering a child to join the club
    • The England and Wales Cricket Board (ECB)
    • Leagues (where relevant)
    • County Boards (where relevant)
    • Club coaches / leaders
    • Medical practitioners

    Automated decisions we may take

    The Club will not take any automated decisions about you.

    Purposes for which we process personal data  

    The Club will process the personal data for:

    • Administering your application for membership of the Club
    • Administering bookings and attendance at sessions
    • Dealing with medical needs/specific requirements
    • Supporting the delivery of cricket sessions 
    • Training and competition entry
    • Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
    • Quality and improvement monitoring

     

    Who we will disclose your personal data to

     

    [Club to amend to add any additional discloses]

    For members under the age of 16 the parent of guardians information will be shared, on reaching 16 the players personal data may also be shared so:

    • Leagues where you have been nominated for / agree to play for a League
    • The ECB where you are registered for or express an interest in an ECB programme
    • The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
    • Coaches and junior co-ordinators for administrating training sessions
    • Volunteers who work at cricket clubs/venues to support the delivery of sessions.
    • The County Cricket Board that supports the local Cricket Club whose programmes you have registered for

    Legal basis for processing your personal data

    The legal basis for the collection and processing of your personal data is:

    ·      for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us

    ·      for dealing with medical needs:  that you have given your explicit consent or in the child’s vital interests.

    ·      in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.

    Your right to withdraw consent

    Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time.  If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

    Location of your personal data

     

    The Club will keep your personal data within the European Economic Area.

    How long we will keep your personal data for                             

     

    We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Newcastle Cricket Club as a member.   

     2 years after you cease to be a member of Newcastle Cricket Club or play an active part in Newcastle Cricket Club , we shall delete your data excepting that needed to keep historical scorecard and statistical records

    Your rights in respect of your personal data

     

    You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.   

    Our contact details

     

     

    mail.                           Newcastle Cricket Club
    email.                         manager@newcastlecc.org.uk
    phone.                       01912810775
    website.                    https://newcastlecc.org.uk

    Complaints

     

    If you have any concerns or complaints about how we are handling your data please or wish to exercise any of your rights do not hesitate to get in touch with Nick Brown Chair of the Club. You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk) .

    l

    General Policies

    Club Inclusion & Diversity Policy
    Newcastle Cricket Club, in all its activities, is fully committed to the principles of equality of opportunity in cricket, and to ensuring that its employees, members and all other individuals working or volunteering for Newcastle Cricket Club, and participating in or watching Newcastle Cricket Club’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation.

    • Newcastle Cricket Club, in all its activities will not discriminate, or in any way treat anyone less favourably against on the grounds of age, gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.

    • Newcastle Cricket Club will not tolerate harassment, bullying, abuse or victimisation of individuals.

    • Newcastle Cricket Club will endeavour to create access and opportunities for all those individuals who wish to participate, and are lawfully eligible to participate, in its activities.

    • Newcastle Cricket Club will ensure that it complies with the requirements of the Equality Act 2010 and shall take all reasonable steps to ensure that its employees, members and volunteers adhere to these requirements and this policy.

    • This policy is fully supported by Newcastle Cricket Club’s officers and management committee who are responsible for the implementation of this policy.

    Newcastle Cricket Club is committed to the investigation of any claims when brought to its attention, of discrimination, harassment, bullying, abuse or victimisation of an individual, and reserves the right to impose such sanction as it considers appropriate and proportionate, where such is found to be the case.

    • In the event that any employee, member, volunteer, participant or spectator feels that he has suffered discrimination, harassment, bullying, abuse or victimisation, they should report the matter in writing to the management committee of Newcastle Cricket Club.

    • Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.

    • If the accused individual is an employee, the management committee will regard the issue as a disciplinary issue and will follow Newcastle Cricket Club’s employment disciplinary procedure.

    • If the accused individual is a non-employee, the management committee:
    – may decide (at its sole discretion) to uphold or dismiss the complaint without holding a hearing;
    – may (at its sole discretion) hold a hearing at which both parties will be entitled to attend and present their case;
    – will have the power to impose any one or more of the following sanctions on any person found to be in breach of any policy: (a) warn as to future conduct; (b) suspend from membership; (c) remove from membership; (d) exclude a non-member from the facility, either temporarily or permanently; and (e) turn down a non-member’s current and/or future membership application; and
    – will provide both parties with written reasons for its decision.
    • A party may appeal a decision of the management committee to the relevant County Cricket board by writing to the relevant County Cricket Board within 3 months of Newcastle Cricket Club’s decision being notified to that party.

    • If the nature of the complaint is with regard to the management committee of Newcastle Cricket Club, the complainant may report the complaint directly to the relevant County Cricket Board.

    This policy will be reviewed periodically by Newcastle Cricket Club in consultation with the England and Wales Cricket Board Limited.

    Photography/Video Policy

    Newcastle Cricket Club promotes the appropriate use of photography and filming of children participating in cricket, however, it’s important to be aware of the potential child protection and safeguarding issues that arise when people take photos or film children in relation to sporting activities. The potential for misuse of images can be reduced if we are all aware of the potential risks and dangers and put appropriate measures in place to reduce these risks.

    Potential Risks:

    • children may be identifiable when a photograph is shared with personal information
    • direct and indirect risks to children and young people when photographs are shared on websites and in publications with personal information that may identify and locate the child
    • inappropriate photographs or recorded images of children
    • inappropriate use, adaptation or copying of images

    The following guiding principles from the ECB Photography and Video Camera Guidelines will be implemented by Newcastle Cricket Club

    1. Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach will arrange this prior to attending matches.
    2. If no consent has been given for a child on the player registration & consent form, then it is to be made known to the relevant person of the other team (e.g. Coach / Team manager) so that the appropriate person/s taking photos for the other team is aware and can avoid taking photos of that particular child.
    3. The children should be informed that a person will be taking photographs.
    4. The children should be informed that if they have concerns, they can report these to the Coach or Team Manager.
    5. Concerns regarding inappropriate or intrusive photography should be reported to the Newcastle Cricket Club Child Safeguarding Officer and recorded in the same manner as any other child protection concern.
    6. It is recommended that at cricket tournaments/festivals/events/competitions that a camera registration book is set up for adults to complete before taking photographs.

    The following guiding principles will be adopted for the publishing of images:

    1. Ask for parental permission to use their child’s image and wherever possible show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used.
    2. Ask for the child’s permission to use their image. This ensures that they are aware of the way the image will be used to represent cricket and Newcastle CC.
    3. If the player is named, avoid using their photograph. In cases where the player, parent / carers wish for the players name and photograph to be used, direct written consent will be required for each publication.
    4. If the photograph is used, avoid naming the child. In cases where the player, parent / carers wish for the players name and photograph to be used, direct written consent will be required for each publication.
    5. Don’t use player profiles with pictures and detailed personal information on websites. In cases where the player, parent / carers wish for the players name and photograph to be used, direct written consent will be required for each publication.
    6. Don’t use an image for something other than that what it was initially intended and agreed.
    7. Don’t allow images to be recorded in changing rooms, showers or toilets. This includes the use of mobile phones that record images.
    8. Focus on the activity rather than the individual.
    9. Only use images of children in appropriate kit (training or competition) to reduce the risk of inappropriate use, and to provide positive images of the children.
    10. Aim to take pictures which represent the broad range of youngsters participating safely in cricket e.g. boys and girls, disabled people, ethnic minority communities.
    11. Encourage the reporting of inappropriate use of images of children to Newcastle CC CSO/Deputy CSO/ or County Safeguarding Officer and/or the ECB Child Protection Team.

    Using video as a coaching aid:

    Newcastle Cricket Club may use video equipment as a coaching aid as and when appropriate. Players and parents/carers may view the footage and know that the material taken in connection with coaching will be stored securely and will be deleted / destroyed upon requests, or when the material is no longer needed. Only coaches who are UKCC level 2 or above qualified are permitted to use video analysis when coaching on behalf of Newcastle CC or when coaching Newcastle CC juniors. 

    All players and their parents / carers will be asked each year to either; accept and adhere to the above policy in their registration process or to not accept the policy to refuse any use of photography in their cricket while playing at Newcastle CC.

     

    Agreed AGM January 2023                 Completed by Sally Green

    Changing Policy
    • Adults must not change, or shower, at the same time using the same facility as children – if the same changing room is used then they must have different times
    • If adults and children need to share a changing facility, they must do so at different times to be advised by the captain.
    • Mixed gender teams must have access to separate male and female changing rooms – see signage on doors
    • Due to the risks of inappropriate photography or filming, mobile phones must not be used in changing rooms

    If children are uncomfortable changing or showering at the club, no pressure should be placed on them to do so. It is suggested instead that they may change and shower at home.

    Agreed AGM January 2023                 Completed by Sally Green

    Social Media Policy

    This policy provides guidance on how Newcastle Cricket Club uses the internet and social media and the procedures for doing so. It also outlines how we expect club members and volunteers, to behave online.

    The aims of our online safety policy are:

    • To ensure we are operating in line with our values and within the law, regarding how we behave online.
    • To provide club members and volunteers with policy and procedure information
    • To protect all children and young people involved with our organisation.

    Social Media 

    Social Media, when used properly, is exciting and opens up a lot of opportunities, but by following some simple guidelines potential pitfalls can be avoided, and Social Media can be safely used as a promotional tool and a means of communication for the club.

    Newcastle Cricket Club accepts that it is any member’s, supporter’s or player’s right to pass reasonable and considered comment on a specific match or on the sport in general. The club does, however, expect all such social media postings to be constructive and relevant given the potentially unrestricted audience of services such as Facebook or Twitter. Whilst an individual’s comments may not ‘officially’ represent the Club, they can reflect badly on the Club, the game of cricket and the individual.  Always remember that everyone involved with the Club has a responsibility to safeguard its good image.  The Club urges members to use common-sense and ‘think before posting

    Managing our online presence

    Our online presence through social media will adhere to the following guidance:

    • All social media accounts will be password-protected and at least 3 club members will have access to each account and password
    • The accounts will be monitored by a designated person, appointed by the club committee. The designated person will take advice from the Safeguarding Officer on safeguarding requirements
    • Identifying details such as a child’s home address, school, or telephone number should not be posted on social media platforms
    • “If you wouldn’t put it on the club notice board, it doesn’t belong on the club’s social media pages”.

    Guidelines on Social Media Use 

    This guidance applies to any social media posting relating directly or indirectly to Newcastle Cricket Club, this could be on a club social media site or on a club member’s own site(s).

    The Club requires members to observe the following guidelines on responsible social media use. 

    • Do NOT post unpleasant, offensive or potentially inflammatory comments about Club members or Officials; other clubs or players; leagues; Umpires; or ‘controversial’ subjects and so on (for example, containing abusive, insulting or indecent language/ swearing; or threats).
    • Do NOT respond to inaccurate, negative or nasty comments (for example, made about you, our teams or others, your friends or the Club). Individuals should never respond on behalf of the Club. Instead, please bring any matters of concern to the attention of the Club’s Committee.
    • Do NOT make hostile or harassing comments, or discriminate based on any status liable to cause offence (such as a person’s race, colour, ethnic origin, nationality, religion, gender or gender identity, sexual orientation, social class, disability).
    • Do NOT post comments which may undermine the unity of a team or the good standing of the Club; or which are detrimental to the interests of the Club or game of cricket; or which bring the Club individual, or game of cricket into disrepute (that is, damage their reputation). 
    • Do NOT divulge confidential information or information belonging to the Club, which is not in the public domain, or expand upon such information already in the public domain. This includes (but is not limited to) team selection, tactics and injuries.
    • Do NOT post information which could implicate another person in disciplinary or legal proceedings. This could include (but is not limited to) copying or redistributing another person’s social media posting.
    • DO remember that we are a family orientated Club with many junior members who will sometimes form part of the audience. Whilst social events such as our annual dinner, Quiz and Race Nights are important parts of our social calendar, in keeping with the Club’s family image, we expect that posts relating to social activities such as drinking or gambling remain appropriate. It is in no-one’s interests to glamorise excess!
    • DO identify or credit any material which is copyrighted or which you have borrowed (ie, with an appropriate mention, or link to the source).
    • A good way to decide whether you should post something is to ask yourself: “Could I say this face-to-face without causing offence, or would I be happy to see my comments published in a newspaper?” If you are unsure or the answer is “No”, then you should NOT post it.
      Think before you Click!

    Texts, apps and emails: contacting Under 18 players 

    The Children Act defines a person under 18 years as a child. Contact arrangements for under 18’s should be via their parents or carers; this includes text and email or WhatsApp messages etc. It is understood that in the case of over 16’s this may not be ideal. An acceptable exception to this rule is to text or email the parent and to copy in the 16 or 17 year old, with the parent’s prior consent. This means the parent is able to monitor communications, but the 16 or 17 year old receives the information directly. If you receive any responses that appear inappropriate they should be brought to the attention of the parent or carer. You should not engage in individual text or email conversations with a 16 or 17 year old without their parent receiving the same messages from you. All contact with children should be in relation to coaching, matches and cricket-related activity.

    Social Media: Do’s and Don’ts Coaches / Managers / Clubs 

    DO 

    • Have separate social media accounts for cricket-club related and personal use.
    • Keep your photos and personal information private.
    • Apply the Codes of Conduct and appropriate professionalism to your behaviour online, by text and email.
    • Obtain consent before posting any personal information online – this includes photographs where an individual can be identified. Remember the picture/no name guidance for under 18s.

    DO NOT

    • Send text messages to juniors – make arrangements via their parents.
    • Send private messages to children and young people via apps or social media. Invite or accept children and young people to become “friends”.
    • Send inappropriate text messages or post messages on social media that are offensive, nasty or derogatory in any way.

    Adult players in Open Age teams 

    Please be mindful of who may have access to material you share via social media, including Facebook, twitter and other platforms.

    Club Responsibilities

    All Committee members have a duty to comply with, promote awareness and understanding of this Policy and act if they become aware of any breach of it.

    If you suspect that someone is using social media in an unsafe or inappropriate manner, you should report their behaviour to the Club Safeguarding Officer.

    Consequences of not following this Policy

    Any member found to be in breach of the above Policy may be subject to disciplinary action by the Club (up to and including cancellation of Club membership), or relevant league or both. In extreme cases it could even result in criminal prosecution or civil liability.

    The Relevant Club Codes of Conduct apply to online, text and email communications.

    Newcastle Cricket Club’s Safehands Policy incorporates the ECB Guidance for clubs on the use of Social Media, texts, apps, email and messaging services.

    Approved AGM January 2023                   Completed by Sally Green

    Whistle Blowing Policy (ECB Guidance)

    The ECB is committed to developing a culture where it is safe and acceptable for all those involved in cricket to raise concerns about unacceptable practice and misconduct. You may be the first to recognise that something is wrong but you may not feel able to express your concerns out of a belief that this would be disloyal to colleagues or you may fear harassment, victimisation or disadvantage.

    These feelings, however natural, must never result in a child continuing to be unnecessarily at risk. Remember that it is often the most vulnerable children who are targeted. These children need someone like you to safeguard their welfare. Those involved in the sport must acknowledge their individual responsibilities to bring matters of concern to the attention of senior management and/or relevant agencies. Although this can be difficult it is particularly important where the welfare of children may be at risk.

    The ECB assures all involved in cricket that they will be treated fairly and that all concerns will be properly considered. In cases where the suspicions prove to be unfounded, then no action will be taken against those who report their suspicions/allegations provided they acted in good faith and without malicious intent. The Public Interest Disclosure Act 1998 protects whistleblowers from victimisation, discipline or dismissal where they raise genuine concerns of misconduct or malpractice.

    Reasons for Whistle Blowing Each individual has a responsibility for raising concerns about unacceptable practice or behaviour:

    • to prevent the problem worsening or widening
    • to protect or reduce risk to others
    • to prevent becoming implicated yourself

    You should not attempt to deal with any allegation or suspicion yourself, rather inform your Club Safeguarding Officer or your County Safeguarding Officer or the ECB Child Protection Team.

    Specifically do not:

    • Inform the person about whom the concern was raised
    • Inform any other members, participants or employees
    • Commence your own investigation
    • Annotate or remove evidence
    • Delay in reporting the suspicion

    Also do not assume

    • “all is well, otherwise it would have been spotted earlier”
    • “it doesn’t matter” or “no harm will arise”
    • “Ignore it as it is not my responsibility”
    • to protect or reduce risk to others
    • to prevent becoming implicated yourself

    What stops people from Whistle Blowing?

    • Starting a chain of events which spirals
    • Disrupting the work or training
    • Fear of getting it wrong
    • Fear of repercussions or damaging careers
    • Fear of not being believed

    What happens next?

    • You should be given information on the nature and progress of any enquiries
    • All concerns will be treated in confidence.
    • During the process of investigating the matter, every effort will be made to keep the identity of those raising the concern unknown, except to the minimum number of individuals practicable
    • Your Club Safeguarding Officer, County Safeguarding Officer and the ECB have a responsibility to protect you from harassment or victimisation
    • No action will be taken against you if the concern proves to be unfounded and was raised in good faith
    • Malicious allegations may be considered a disciplinary offence

    ECB Safeguarding Whistle Blowing Procedures

    Should suspicions be raised via a “tip off”, the person receiving the tip off should attempt to obtain the following information from the informant.

    • Name, address and telephone number
    • Names of individuals involved
    • The manner of the alleged incident/s or
      circumstances

    Who do I tell?

    The first person to whom you should report your suspicion or allegation is your Club Safeguarding Officer. If for any reason you cannot or do not wish to report to your Club Safeguarding Officer, you should refer to your County Safeguarding Officer. If you cannot, or do not wish to, report the information to either of these, then please contact the ECB Child Protection Team by email on crb@ecb.co.uk or 020 7432 1200.

     

    Feedback

    The amount of feedback relating to the issue will vary depending on the nature and result of the investigations. However, where possible, those who have raised concerns will be kept informed of the progress and eventual conclusion of investigations.

    Useful contact numbers for Club Safeguarding Officers:

    Paul Gibson     07802234843                         

    Sally Green      07984945350

    Concerned about a child

    If you think a child is in immediate danger you should call POLICE 999.

    Childline 0800 1111

    NSPCC 08088005000

    ECB safeguarding team: safeguarding@ecb.co.uk  020 7432 1200

     

    Approved AGM January 2023             Completed by Sally Green

    CCTV Processing Policy

    Newcastle Cricket Club

    Newcastle Cricket Club (hereby known as the “club”) uses closed circuit television (CCTV) on the premsis for the prevention, identification and reduction of crime and to montior the club buildings in order to provide a safe
    and secure environment for members, staff and visitors, and to prevent the loss or damage to club property.

    CCTV surveillance at the club is intended for the purposes of:

    • protecting the club buildings and assets, both during and after hours;
    • promoting the health and safety of staff, members and visitors;
    • reducing the incidence of crime and anti-social behaviour (including theft and vandalism);
    • supporting the Police in a bid to deter and detect crime;
    • assisting in identifying, apprehending and prosecuting offenders; and
    • ensuring that the club rules are respected so that the club can be properly managed.

    Location

    The system comprises of 2 cameras in the Pavilion Bar and the Function Room currently. Two additional cameras will be installed into the front and rear of the building in due course, and the right remains to add further cameras if deemed necessary. The CCTV system is owned and operated by the club and the deployment of which is determined by the club Board or Directors. The CCTV is a standalone system and operated by the club.

    Storage

    The images are stored locally without sound, and a backup of the images may be securely uploaded to a Cloud storage solution using encrypted delivery. The local storage will hold around 2 months of data before the oldest images are recorded over. Images will only be stored during this retantion period except where the image identifies an issue and is retained specifically in the context of an investigation/prosecution of that issue.

    Access will be restricted to authorised personnel. Supervising the access and maintenance of the CCTV System is the responsibility of the Data Protection Officer. TheData Protection Officer may delegate the administration of the CCTV System to another staff member.  In certain circumstances, the recordings may also be viewed by other individuals in order to achieve the objectives set out above. When CCTV recordings are being viewed, access will be limited to authorised individuals on a need-to-know basis.

    Usage

    The club’s CCTV Scheme is registered with the Information Commissioner under the terms of the Data Protection Act. This policy outlines the club’s use of CCTV and how it complies with the Act.

    All authorised operators and employees with access to images are aware of the procedures that need to be followed when accessing the recorded images. All operators are trained in their
    responsibilities under the CCTV Code of Practice. All employees are aware of the restrictions in relation to access to, and disclosure of, recorded images.

    The club complies with Information Commissioner’s Office (ICO) CCTV Code of Practice to ensure it is used responsibly and safeguards both trust and confidence in its continued use. The use of the CCTV system will be conducted in a professional, ethical and legal manner and any diversion of the use of CCTV security technologies for other purposes is prohibited by this policy e.g. CCTV will not be used for monitoring employee performance.

    CCTV Video Monitoring and Recording of Public Areas may take place for the following purposes:

    • Protection of club buildings and property: The building’s perimeter, entrances and exits,
      lobbies and corridors, special storage areas, office locations, receiving areas for
      goods/services, bar areas.
    • Verification of Security Alarms: Intrusion alarms, exit door controls, external alarms
    • Video Patrol of Public Areas: Main entrance/exit gates, terraces
    • Criminal Investigations (carried out by police): Robbery, burglary and theft surveillance

    Notification

    A copy of this CCTV Policy will be provided on request to members and visitors, and will be made available on the club’s website.

    The location of CCTV cameras will also be indicated and adequate signage will be placed at each location in which a CCTV camera(s) is sited to indicate that CCTV is in operation.
    Adequate signage will also be displayed at the entrance to the club property to indicate the use of CCTV.Appropriate locations for signage will include:

    • at entrances to premises i.e. external doors
    • outside the door to each bar
    • at or close to each internal camera

    Access

    Recorded footage and the monitoring equipment will be securely stored in a restricted area. Unauthorised access to that area will not be permitted at any time. The area will be locked when
    not occupied by authorised personnel.
    Access to the CCTV system and stored images will be restricted to authorised personnel only.
    A record of the date of any disclosure request along with details of who the information has been provided to (the name of the person and the organisation they represent), why they required it
    and how the request was dealt with will be made and kept, in case of challenge.
    Data will be provided to those requests authorised in a permanent format where possible. If this is not possible the data subject will be offered the opportunity to view the footage.

    In relevant circumstances, CCTV footage may be accessed:

    • By the police where the club are required by law to make a report regarding the commission of a suspected crime; or
    • Following a request by the police when a crime or suspected crime has taken place and/or when it is suspected that illegal/anti-social behaviour is taking place on the club’s property, or
    • To the ECB and/or any other statutory body charged with child safeguarding; or
    • To assist the Board of Directors in establishing facts in cases of unacceptable member or visitor behaviour
    • To data subjects (or their legal representatives), pursuant to a Subject Access Request or
    • To individuals (or their legal representatives) subject to a court order.
    • To the club’s insurance company where the insurance company requires same in order to pursue a claim for damage done to the insured property.

    Subject Access Requests (SAR)

    Individuals have the right to request access to CCTV footage relating to themselves under the Data Protection Act.
    Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location.
    The club will respond to requests within 30 calendar days of receiving the request in line with the club ’s right of access policy.
    The club reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise an on-going investigation.
    A record of the date of the disclosure along with details of who the information has been provided to (the name of the person and the organisation they represent) and why they required it
    will be made. In giving a person a copy of their data, the club provide a still/series of still pictures or a disk with relevant images. However, other images of other individuals will be obscured before the data is released.
    Where footage contains images relating to 3rd parties, the club will take appropriate steps to mask and protect the identities of those individuals.

    To make  SAR, please email the Data Protection Officer on the address outlined at the foot of this document. The request must comply with the requirements outlined above and contain sufficient information to allow identification of the segment of footage requested.

    Complaints

    Complaints and enquiries about the operation of CCTV within the club should be directed to the Data Protection Officer (details below) in the first instance.

    Responsibilities

    The overall responsibility of the CCTV system lies with the Data Protection Officer but the Board of Directors are also responsible for ensuring it is used in a responsible manner as outlined in this document.

    They will:

    • Ensure that the use of CCTV systems is implemented in accordance with the policy set down by the club
    • Oversee and co-ordinate the use of CCTV monitoring for safety and security purposes within club
    • Ensure that all existing CCTV monitoring systems will be evaluated for compliance with this policy
    • Ensure that the CCTV monitoring at Newcastle Cricket Club is consistent with the highest standards and protection
    • Review camera locations and be responsible for the release of any information or recorded CCTV materials stored in compliance with this policy
    • Maintain a record of access (e.g. an access log) to or the release of images or any material recorded or stored in the system
    • Ensure that monitoring recorded images are not duplicated for release unless authorised in the circumstances listed above
    • Ensure that the perimeter of view from fixed location cameras conforms to this policy both internally and externally
    • Give consideration to both members and staff feedback/complaints regarding possible invasion of privacy or confidentiality due to the location of a particular CCTV camera or associated equipment
    • Ensure that all areas being monitored are not in breach of an enhanced expectation of the privacy of individuals within the club and be mindful that no such infringement is likely to take place
    • Ensure that external cameras are non-intrusive in terms of their positions and views of neighbouring residential housing and comply with the principle of “Reasonable Expectation of Privacy”
    • Ensure that monitoring footage are stored in a secure place with access by authorised personnel only
    • Ensure that images recorded on digital recordings are stored for a period not longer than 28 days and are then erased unless required as part of a criminal investigation or court proceedings (criminal or civil).
    • Ensure that camera control is solely to monitor suspicious behaviour, criminal damage etc. and not to monitor individual characteristics
    • Ensure that camera control is not infringing an individual’s reasonable expectation of privacy in public areas

    Data Protection Officer

    Tony Whaling – Finance Director
    Email: tony@newcastlecc.org.uk

    Pavilion and Ground by-laws

    PAVILION & GROUND

    1. Parents and carers are asked to ensure the health and safety of children by taking care to watch for cricket balls crossing the boundary at speed – please warn young people to be aware of these risks at all parts of the ground.
    2. No dogs are allowed unless by discretion of Bar staff if they are tethered and under the control of their owner. Under no circumstances may they go onto the pitch.
    3. Alcohol must not be brought into the ground or Pavilion except when a corkage arrangement has been agreed with the Steward.
    4. No adults may play football on the ground/field. Younger children may play on the outfield providing there is no cricket match on and by discretion of the member of staff on duty.
    5. Any broken glass must be reported to the bar staff as soon as possible.

    BAR

    1. Liquor may be supplied on the Club premises to members and others as laid down in these Bye-Laws and in accordance with the Licence held by the Club. The hours permitted shall be laid down by the Committee and shall not exceed those laid down in the Licence.
    2. Liquor shall be sold to persons who have attained the age of 18 years as follows:
    a) Members of Newcastle Cricket Club.
    b) Players, officials, supporters and their partners, of visiting cricket teams on the occasion of an arranged cricket match on the ground either by Newcastle Cricket Club, Newcastle Royal Grammar School (RGS) or Northumberland County Cricket Club. This shall include clubs to whom the ground has been sublet by Newcastle RGS.
    c) Umpires and officials of Cricket Leagues or Associations who are attending the ground in an official capacity.
    d) Members of the families of pupils of Newcastle Royal Grammar School.
    e) Staff in the employ of Newcastle Cricket Club or Newcastle Royal Grammar School.
    3. A member may introduce friends as guests. These shall be limited to a maximum of four at any one time and their names and full addresses shall be entered in the Visitors Book kept for this purpose in the bar and countersigned by the member. No guest may be introduced more than six times in any twelve month period.
    4. Persons other than club members may be admitted on the occasion of functions duly authorised by the Club committee. Liquor may only be provided to those who have attained the age of 18 years.
    5. Children under the age of 14 shall not be permitted in the bar after 9 pm. Before that time, parents and carers are asked to ensure that stairs and walkways are kept clear for the health and safety reasons. Pupils of Newcastle Royal Grammar School shall not be permitted in the bar on any occasion.

    Anti Bullying Policy

    Statement of intent

    We are committed to providing a caring, friendly and safe environment for all of our children so they can train, and play, in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children should be able to tell, and know, incidents will be dealt with promptly and effectively. We are a TELLING club. This means anyone who knows bullying is happening is expected to tell someone who can do something about it.

    What is bullying?

    Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.

    Bullying can take many forms:

    • Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)
    • Physical: pushing, kicking, hitting, punching or any use of violence
    • Racist: racial taunts, graffiti and/or gestures
    • Sexual: unwanted physical contact or sexually abusive comments
    • Homophobic: because of, or focusing on, the issue of sexuality
    • Verbal: name-calling, sarcasm, spreading rumours and teasing
    • Cyber: bullying behaviour online or via electronic communication (email and text, social media etc) Misuse of associated technology, such as camera and video facilities

    Why is it important to respond to bullying?

    Bullying hurts. No one should be a victim of bullying. Everyone has the right to be treated with respect. Children who are bullying also need to learn different ways of behaving. Cricket clubs have a responsibility to respond promptly, and effectively, to issues of bullying.

    Objectives of this policy

    • All adults and children at the club should have an understanding of what bullying is
    • All officials, coaching and non-coaching staff should know what the club policy is on bullying, and follow it when bullying is reported
    • All children and parents should know what the club policy is on bullying, and what they should do if bullying arises
    • As a club, we take bullying seriously. Children and parents should be assured they will be supported when bullying is reported
    • Bullying will not be tolerated

    In cases of adults reported to be bullying cricketers under 18, the ECB must always be informed

    Signs and symptoms Procedures

    A child may indicate, by signs or behaviour, that he or she is being bullied. Adults should be aware of signs and investigate if a child:

    • Says they are being bullied
    • Changes their usual routine
    • Is unwilling to go to the club
    • Becomes withdrawn anxious, or lacking in confidence
    • Comes home with clothes torn or belongings damaged
    • Has possessions which are damaged or go missing
    • Asks for money or starts stealing money (to pay the bully)
    • Has unexplained cuts or bruises
    • Is frightened to say what’s wrong
    • Gives improbable excuses for any of the above

    In more extreme cases, the child:

    • Starts stammering
    • Cries themselves to sleep at night or has nightmares
    • Becomes aggressive, disruptive or unreasonable
    • Is bullying other children or siblings
    • Stops eating
    • Attempts or threatens suicide or runs away

    These signs and behaviours could indicate other problems, but bullying is a possibility and should be investigated.

    Procedures

    • Report any concerns about bullying incidents to the Club Welfare Officer
      In cases of serious bullying, the incidents will be reported to the ECB Safeguarding Team for advice via the County Welfare Officer
    • Parents should be informed and invited to a meeting to discuss the problem
    • If necessary, and appropriate, police should be consulted – for example if there has been assault, harassment or theft
    • The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
    • An attempt will be made to help the bully (bullies) change their behaviour
    • In cases of adults reported to be bullying cricketers under 18, the ECB must always be informed

    Prevention

    We will use ‘Kidscape’ recommended methods to help children prevent bullying.

    Transporting Children Policy

    Parents and Carers are responsible for the safe transportation of their child to and from training and matches.

    Parents/carers must confirm that coaches/team managers are in attendance at the agreed venue when delivering their children. Do not leave children unattended and be prepared that changing weather conditions might require an alternative pick-up. Parents/Carers must report to the coach manager taking the attendance register to ensure they are aware their child has been dropped off and confirm the collection time as this may vary. If parents/carers are leaving the premises and returning they must ensure their child has the maturity and independence to be left in the environment without their presence.

    It is not the responsibility of the coach or team manager to arrange transport. Coaches/team mangers will be responsible when on club premises during agreed operating times or at opponent’s cricket times at agreed times informed to you.

    Parents/Carers are responsible for their children outside of the agreed operating times. If on the rare occasion parents are delayed, they must make every effort to inform the coaches

    Agreed March 2023             Completed by Sally Green

    Sun Protection (ECB Guidance)

    Participating in or spectating outdoor summer sports can mean that we are subjected to ‘prolonged sun exposure’ from UV ray which without protection, can harm our skin. With just one blistering sunburn doubling the risk of melanoma in later life, it is important that we are all vigilant, and that children learn and deploy good sun protection habit from an early age.

    To ensure that awareness is carried out at club level, the ECB proudly supports the Outdoor Kids Sun Safety Code, devised by the Melanoma Fund. The campaign was developed by leading skin cancer specialists, alongside experts in physical education and safeguarding to ensure the information is up-to-date, accurate and relevant.

    The ECB recommends that groups and individuals sign up to become Sun Protection Accredited to the campaign. This is FREE to use and once registered you will receive a toolkit of resources which can be used within the club and on your digital platforms to engage with children and seek support from parents. Here are their top 5 tips:

    1. PREPARE: Ensure that everyone arrives ready for a day in the sun
    2. PROTECT: Use clothing, hats/sunglasses, and sunscreen (SPF30+) reapplied at breaks
    3. SHADE: Avoid direct sunlight during lunch or whilst spectating others
    4. HYDRATE: Ensure water is always available
    5. LEAD BY EXAMPLE: Inspire children with your own actions

    The campaign also features the Sun-Sorted! quiz which can be used to educate children on the sun, their environment, and their skin, helping them understand why they are asked to protect their skin, making your job easier. For further details visit: https://www.melanoma- fund.co.uk/ok-sun-safety-code/

    Agreed March 2023                Created by Sally Green