Code of Conduct - Members and Guests
All Members and Guests of Newcastle Cricket Club will:

  1. Respect the rights, dignity and worth of every person within the context of Cricket.
  2. Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or political belief. Not condone, or allow to go unchallenged, any form of discrimination if witnessed.
  3. Display high standards of behaviour.
  4. When arriving and leaving the Club, consider local residents, in particular by avoiding noise at night and parking with care.
  5. Actively discourage unfair play, rule violations and arguing with match officials. Encourage all participants to learn the Laws and rules and play within them, respecting the decisions of match officials. Actively discourage unfair play, rule violations and arguing with match officials. Recognise good performance not just match results.
  6. Place the well-being and safety of Young People above the development of performance. Ensure that activities are appropriate for the age, maturity, experience and ability of the individual. Respect Young People’s opinions when making decisions about their participation in Cricket.
    Not smoke, drink or use banned substances whilst actively working with Young People in the Club nor provide Young People with alcohol when they are under the care of the Club.
    Follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for Safeguarding Children’ and any other relevant guidelines issued.
    Report any concerns in relation to a Young Person, following reporting procedures laid down by the ECB.

In addition to the above, all Club Officers and Appointed Volunteers will:

  1. Hold relevant qualifications and be covered by appropriate insurance.
  2. Have been appropriately vetted, if required, before taking on their role
  3. Always work in an open environment (ie. avoid private or unobserved situations and encourage an open environment).
  4. Inform Players and Parents of the requirements of Cricket.
  5. Know and understand the ECB’s ‘Safe Hands – Cricket’s Policy for Safeguarding Children’.
  6. Develop an appropriate working relationship with young players, based on mutual trust and respect
  7. Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval
  8. Not engage in any form of sexually related contact with a young player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and terms.  The ECB adopts the Home Office guidelines which recommend the principle -“People in positions of trust and authority do not have sexual relationships with 16-17 year olds in their care”
  9. Attend appropriate training to keep up to date with their role, especially that relating to the Safeguarding of Children

If a breach of the provisions or principles of this Code occurs, or is reasonably suspected to have occurred, the Club reserves the right to take such action as it deems appropriate, including but not limited to asking the person responsible for the breach to leave the Club premises.

Any disciplinary or complaint hearings in connection with a breach of these rules shall be dealt with in accordance with the disciplinary procedure as set out in the Club constitution or Cricket Section Regulations as may be amended from time to time.

Club Inclusion & Diversity Policy
Newcastle Cricket Club, in all its activities, is fully committed to the principles of equality of opportunity in cricket, and to ensuring that its employees, members and all other individuals working or volunteering for Newcastle Cricket Club, and participating in or watching Newcastle Cricket Club’s activities are treated fairly and are able to conduct their activities free from discrimination, harassment or intimidation.

• Newcastle Cricket Club, in all its activities will not discriminate, or in any way treat anyone less favourably against on the grounds of age, gender, disability, race, parental or marital status, pregnancy, religion or belief or sexual orientation.

• Newcastle Cricket Club will not tolerate harassment, bullying, abuse or victimisation of individuals.

• Newcastle Cricket Club will endeavour to create access and opportunities for all those individuals who wish to participate, and are lawfully eligible to participate, in its activities.

• Newcastle Cricket Club will ensure that it complies with the requirements of the Equality Act 2010 and shall take all reasonable steps to ensure that its employees, members and volunteers adhere to these requirements and this policy.

• This policy is fully supported by Newcastle Cricket Club’s officers and management committee who are responsible for the implementation of this policy.

Newcastle Cricket Club is committed to the investigation of any claims when brought to its attention, of discrimination, harassment, bullying, abuse or victimisation of an individual, and reserves the right to impose such sanction as it considers appropriate and proportionate, where such is found to be the case.

• In the event that any employee, member, volunteer, participant or spectator feels that he has suffered discrimination, harassment, bullying, abuse or victimisation, they should report the matter in writing to the management committee of Newcastle Cricket Club.

• Any such report should include: details of what occurred; when and where the occurrence took place; any witness details and copies of any witness statements.

• If the accused individual is an employee, the management committee will regard the issue as a disciplinary issue and will follow Newcastle Cricket Club’s employment disciplinary procedure.

• If the accused individual is a non-employee, the management committee:
– may decide (at its sole discretion) to uphold or dismiss the complaint without holding a hearing;
– may (at its sole discretion) hold a hearing at which both parties will be entitled to attend and present their case;
– will have the power to impose any one or more of the following sanctions on any person found to be in breach of any policy: (a) warn as to future conduct; (b) suspend from membership; (c) remove from membership; (d) exclude a non-member from the facility, either temporarily or permanently; and (e) turn down a non-member’s current and/or future membership application; and
– will provide both parties with written reasons for its decision.
• A party may appeal a decision of the management committee to the relevant County Cricket board by writing to the relevant County Cricket Board within 3 months of Newcastle Cricket Club’s decision being notified to that party.

• If the nature of the complaint is with regard to the management committee of Newcastle Cricket Club, the complainant may report the complaint directly to the relevant County Cricket Board.

This policy will be reviewed periodically by Newcastle Cricket Club in consultation with the England and Wales Cricket Board Limited.

Privacy Policy

What information do we collect?

We only collect traffic information such as the browser you are using, the country you are in, which website you were referred from, etc. This info is used by Google Analytics to give us an understanding of traffic to the site.
We also have several forms on the site which capture information if you fill them in. This information is stored privately and securely on our webserver only and use purely for reference. Your personal information is never passed on.

We also collect your information submitted when you sign up for a membership on the website or via a paper form, which is then manually input into the website database. This information is stored securely on a UK based server and never given out to anyone without your express permission. The info gathered is vital to process services for your membership over the course of the season. The payment for your membership is carried out on Paypal’s own servers and covered by their privacy and security policies and any personal information transferred between Newcastle Cricket Club and Paypal webservers is sent encrypted via SSL

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

** To process transactions
Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested. We use a third party to process payment transactions but they do not use your information other than to take payment for the membership applied for.

** To send periodic emails
The email address you provide for order processing, will only be used to send you information relevant to your membership.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information. All supplied sensitive/credit information is submitted onto Paypal’s secure server so none of your sensitive information is transmitted between servers. After a transaction, your private information (credit cards, social security numbers, financials, etc.) will not be stored on our servers. Any non sensitive personal details transferred between Paypal and Us is done via secure SSL transmission.

Do we use cookies?

We only use cookies to store traffic stats and information for Google Analytics. We do not use cookies for targeted advertising or any other advertising or marketing reasons.

Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Your Consent

By using our site, you consent to our online privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page, and/or update the Privacy Policy modification date below.

This policy was last modified on 28/02/2018

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

admin@newcastlecc.org.uk

Safeguarding Policy Statement (2018)
Newcastle Cricket Club

Safeguarding Policy Statement

Newcastle Cricket Club (The Club) is committed to ensuring all Children (i.e all persons under the age of 18 ) participating in cricket have a safe and positive experience.

We will do this by:

  • Recognising all children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have the right to have fun and be protected from harm in a safe environment
  • Ensuring individuals working within cricket at, or for, our club provide a welcoming, safe, and fun experience for children
  • Adopting and implementing the England and Wales Cricket Board (ECB) “Safe Hands – Cricket’s Policy for Safeguarding Children” and any future versions of this
  • Appointing a Club Welfare Officer and ensuring they attend all current and future training modules required by the ECB,
  • Ensuring all people who work in cricket at, or for, our club (such as staff, officials, volunteers, team managers, coaches and so on) have a responsibility for safeguarding children, and understand how the “Safe Hands Policy” applies to them.
  • Ensuring all individuals working within cricket at, or for, the club are recruited and appointed in accordance with ECB guidelines and relevant legislation.
  • Ensuring all individuals working within cricket at, or for, the club are provided with support, through education and training, so they are aware of, and can adhere to, good practice and Code of Conduct guidelines defined by the ECB, and the club.
  • Ensuring the name and contact details of the Club Welfare Officer is available: – As the first point of contact for parents, children and volunteers/staff within the club – As a local source of procedural advice for the club, its committee and members – As the main point of contact within the club for the ECB County Welfare Officer and the ECB Safeguarding Team, and – As the main point of contact within the club for relevant external agencies in connection with child safeguarding Ensuring correct and comprehensive reporting procedures exist for raising and managing child safeguarding concerns.
  • Providing an environment where the views of children, parents and volunteers are sought and welcomed on a range of issues. This will help us create an environment where people have the opportunity to voice any concerns (about possible suspected child abuse/neglect, and/or about poor practice) to the Club Welfare Officer *
  • Ensuring all suspicions concerns and allegations are taken seriously and dealt with swiftly and appropriately
  • Ensuring access to confidential information relating to child safeguarding matters is restricted to those who need to know in order to safeguard children – including the Club Welfare Officer and the appropriate external authorities, such as the Local Authority Designated Officer (LADO), as specified within ECB child safeguarding procedures.

*Details of the County Welfare Officer will be made available, in case the Club Welfare officer is unavailable, or the concern relates to the Club Welfare officer.

Code of Conduct for Junior Members and Parents

OPEN POLICY

Newcastle C.C. is committed to promoting the safety and well being of all members.

It is important that all members, whether officials, coaches, players or social members of the Club, should at all times show respect and be open at all times. They should share any cause for concern or complaint about the Club with members of the Management Committee or, if appropriate with the Club Welfare Officer, Nick Humble.

ECB CODE OF CONDUCT FOR PARENTS/CARERS

1. Encourage your child to learn the rules and to play within them.
2. Discourage unfair play and arguing with officials.
3. Help your child to recognise good performance, not just results.
4. Never force your child to take part in sport.
5. Set a good example by recognising fair play and applauding the good performances of all.
6. Never punish or belittle a child for losing or making mistakes.
7. Publicly accept officials’ judgements.
8. Support your child’s involvement and help them to enjoy their sport.
9. Use correct and proper language at all times.

JUNIOR MEMBERS

As a junior member of Newcastle C.C. you are expected to abide by the following junior club rules:

1. You must play within the rules and respect officials and their decisions.
2. You must respect your opponents.
3. You must keep to agreed times for training and competitions, or inform your coach or team manager if you are going to be late.
4. You must wear suitable kit for training and competitions as agreed with your coach or team manager.
5. You must pay any fees promptly.
6. You are not allowed to smoke or consume alcohol or drugs of any kind on the club premises or while representing the club.

Pavilion and Ground by-laws

PAVILION & GROUND

1. Parents and carers are asked to ensure the health and safety of children by taking care to watch for cricket balls crossing the boundary at speed – please warn young people to be aware of these risks at all parts of the ground.
2. No dogs are allowed unless by discretion of Bar staff if they are tethered and under the control of their owner. Under no circumstances may they go onto the pitch.
3. Alcohol must not be brought into the ground or Pavilion except when a corkage arrangement has been agreed with the Steward.
4. No adults may play football on the ground/field. Younger children may play on the outfield providing there is no cricket match on and by discretion of the member of staff on duty.
5. Any broken glass must be reported to the bar staff as soon as possible.

BAR

1. Liquor may be supplied on the Club premises to members and others as laid down in these Bye-Laws and in accordance with the Licence held by the Club. The hours permitted shall be laid down by the Committee and shall not exceed those laid down in the Licence.
2. Liquor shall be sold to persons who have attained the age of 18 years as follows:
a) Members of Newcastle Cricket Club.
b) Players, officials, supporters and their partners, of visiting cricket teams on the occasion of an arranged cricket match on the ground either by Newcastle Cricket Club, Newcastle Royal Grammar School (RGS) or Northumberland County Cricket Club. This shall include clubs to whom the ground has been sublet by Newcastle RGS.
c) Umpires and officials of Cricket Leagues or Associations who are attending the ground in an official capacity.
d) Members of the families of pupils of Newcastle Royal Grammar School.
e) Staff in the employ of Newcastle Cricket Club or Newcastle Royal Grammar School.
3. A member may introduce friends as guests. These shall be limited to a maximum of four at any one time and their names and full addresses shall be entered in the Visitors Book kept for this purpose in the bar and countersigned by the member. No guest may be introduced more than six times in any twelve month period.
4. Persons other than club members may be admitted on the occasion of functions duly authorised by the Club committee. Liquor may only be provided to those who have attained the age of 18 years.
5. Children under the age of 14 shall not be permitted in the bar after 9 pm. Before that time, parents and carers are asked to ensure that stairs and walkways are kept clear for the health and safety reasons. Pupils of Newcastle Royal Grammar School shall not be permitted in the bar on any occasion.

Club Welfare Officers

Our Club Welfare Officers, Gillian Woodley and Paul Gibson, are vital members of the club and key to making an environment safe, welcoming and friendly for children to enjoy the game of cricket.

Whilst everyone is responsible for safeguarding, the Club Welfare Officers make sure that the correct policies and procedures are in place, and that everyone who should be vetted to work with children, is vetted by the ECB.

They are the person that others come to if they have concerns, and having attended specific training, will know what to do in order to assist, or who to ask for further help.

Our club Welfare Officers have attended two sets of initial training, as well as having passed an ECB vetting check:

  • The Safeguarding and Protecting Children course run by Sportscoach UK.
  • The ‘Safe Hands Workshop’ which is run by the local County Board.

Your club welfare officers are Gillian Woodley (07751 710356) and Paul Gibson (07802 234843) – their contact details are also posted on the noticeboard in the foyer of the club, and they can be contacted at any time if you have any concerns.

CCTV Processing Policy

Newcastle Cricket Club

Newcastle Cricket Club (hereby known as the “club”) uses closed circuit television (CCTV) on the premsis for the prevention, identification and reduction of crime and to montior the club buildings in order to provide a safe
and secure environment for members, staff and visitors, and to prevent the loss or damage to club property.

CCTV surveillance at the club is intended for the purposes of:

  • protecting the club buildings and assets, both during and after hours;
  • promoting the health and safety of staff, members and visitors;
  • reducing the incidence of crime and anti-social behaviour (including theft and vandalism);
  • supporting the Police in a bid to deter and detect crime;
  • assisting in identifying, apprehending and prosecuting offenders; and
  • ensuring that the club rules are respected so that the club can be properly managed.

Location

The system comprises of 2 cameras in the Pavilion Bar and the Function Room currently. Two additional cameras will be installed into the front and rear of the building in due course, and the right remains to add further cameras if deemed necessary. The CCTV system is owned and operated by the club and the deployment of which is determined by the club Board or Directors. The CCTV is a standalone system and operated by the club.

Storage

The images are stored locally without sound, and a backup of the images may be securely uploaded to a Cloud storage solution using encrypted delivery. The local storage will hold around 2 months of data before the oldest images are recorded over. Images will only be stored during this retantion period except where the image identifies an issue and is retained specifically in the context of an investigation/prosecution of that issue.

Access will be restricted to authorised personnel. Supervising the access and maintenance of the CCTV System is the responsibility of the Data Protection Officer. TheData Protection Officer may delegate the administration of the CCTV System to another staff member.  In certain circumstances, the recordings may also be viewed by other individuals in order to achieve the objectives set out above. When CCTV recordings are being viewed, access will be limited to authorised individuals on a need-to-know basis.

Usage

The club’s CCTV Scheme is registered with the Information Commissioner under the terms of the Data Protection Act. This policy outlines the club’s use of CCTV and how it complies with the Act.

All authorised operators and employees with access to images are aware of the procedures that need to be followed when accessing the recorded images. All operators are trained in their
responsibilities under the CCTV Code of Practice. All employees are aware of the restrictions in relation to access to, and disclosure of, recorded images.

The club complies with Information Commissioner’s Office (ICO) CCTV Code of Practice to ensure it is used responsibly and safeguards both trust and confidence in its continued use. The use of the CCTV system will be conducted in a professional, ethical and legal manner and any diversion of the use of CCTV security technologies for other purposes is prohibited by this policy e.g. CCTV will not be used for monitoring employee performance.

CCTV Video Monitoring and Recording of Public Areas may take place for the following purposes:

  • Protection of club buildings and property: The building’s perimeter, entrances and exits,
    lobbies and corridors, special storage areas, office locations, receiving areas for
    goods/services, bar areas.
  • Verification of Security Alarms: Intrusion alarms, exit door controls, external alarms
  • Video Patrol of Public Areas: Main entrance/exit gates, terraces
  • Criminal Investigations (carried out by police): Robbery, burglary and theft surveillance

Notification

A copy of this CCTV Policy will be provided on request to members and visitors, and will be made available on the club’s website.

The location of CCTV cameras will also be indicated and adequate signage will be placed at each location in which a CCTV camera(s) is sited to indicate that CCTV is in operation.
Adequate signage will also be displayed at the entrance to the club property to indicate the use of CCTV.Appropriate locations for signage will include:

  • at entrances to premises i.e. external doors
  • outside the door to each bar
  • at or close to each internal camera

Access

Recorded footage and the monitoring equipment will be securely stored in a restricted area. Unauthorised access to that area will not be permitted at any time. The area will be locked when
not occupied by authorised personnel.
Access to the CCTV system and stored images will be restricted to authorised personnel only.
A record of the date of any disclosure request along with details of who the information has been provided to (the name of the person and the organisation they represent), why they required it
and how the request was dealt with will be made and kept, in case of challenge.
Data will be provided to those requests authorised in a permanent format where possible. If this is not possible the data subject will be offered the opportunity to view the footage.

In relevant circumstances, CCTV footage may be accessed:

  • By the police where the club are required by law to make a report regarding the commission of a suspected crime; or
  • Following a request by the police when a crime or suspected crime has taken place and/or when it is suspected that illegal/anti-social behaviour is taking place on the club’s property, or
  • To the ECB and/or any other statutory body charged with child safeguarding; or
  • To assist the Board of Directors in establishing facts in cases of unacceptable member or visitor behaviour
  • To data subjects (or their legal representatives), pursuant to a Subject Access Request or
  • To individuals (or their legal representatives) subject to a court order.
  • To the club’s insurance company where the insurance company requires same in order to pursue a claim for damage done to the insured property.

Subject Access Requests (SAR)

Individuals have the right to request access to CCTV footage relating to themselves under the Data Protection Act.
Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location.
The club will respond to requests within 30 calendar days of receiving the request in line with the club ’s right of access policy.
The club reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardise an on-going investigation.
A record of the date of the disclosure along with details of who the information has been provided to (the name of the person and the organisation they represent) and why they required it
will be made. In giving a person a copy of their data, the club provide a still/series of still pictures or a disk with relevant images. However, other images of other individuals will be obscured before the data is released.
Where footage contains images relating to 3rd parties, the club will take appropriate steps to mask and protect the identities of those individuals.

To make  SAR, please email the Data Protection Officer on the address outlined at the foot of this document. The request must comply with the requirements outlined above and contain sufficient information to allow identification of the segment of footage requested.

Complaints

Complaints and enquiries about the operation of CCTV within the club should be directed to the Data Protection Officer (details below) in the first instance.

Responsibilities

The overall responsibility of the CCTV system lies with the Data Protection Officer but the Board of Directors are also responsible for ensuring it is used in a responsible manner as outlined in this document.

They will:

  • Ensure that the use of CCTV systems is implemented in accordance with the policy set down by the club
  • Oversee and co-ordinate the use of CCTV monitoring for safety and security purposes within club
  • Ensure that all existing CCTV monitoring systems will be evaluated for compliance with this policy
  • Ensure that the CCTV monitoring at Newcastle Cricket Club is consistent with the highest standards and protection
  • Review camera locations and be responsible for the release of any information or recorded CCTV materials stored in compliance with this policy
  • Maintain a record of access (e.g. an access log) to or the release of images or any material recorded or stored in the system
  • Ensure that monitoring recorded images are not duplicated for release unless authorised in the circumstances listed above
  • Ensure that the perimeter of view from fixed location cameras conforms to this policy both internally and externally
  • Give consideration to both members and staff feedback/complaints regarding possible invasion of privacy or confidentiality due to the location of a particular CCTV camera or associated equipment
  • Ensure that all areas being monitored are not in breach of an enhanced expectation of the privacy of individuals within the club and be mindful that no such infringement is likely to take place
  • Ensure that external cameras are non-intrusive in terms of their positions and views of neighbouring residential housing and comply with the principle of “Reasonable Expectation of Privacy”
  • Ensure that monitoring footage are stored in a secure place with access by authorised personnel only
  • Ensure that images recorded on digital recordings are stored for a period not longer than 28 days and are then erased unless required as part of a criminal investigation or court proceedings (criminal or civil).
  • Ensure that camera control is solely to monitor suspicious behaviour, criminal damage etc. and not to monitor individual characteristics
  • Ensure that camera control is not infringing an individual’s reasonable expectation of privacy in public areas

Data Protection Officer

Tony Whaling – Finance Director
Email: tony@newcastlecc.org.uk